15th NATIONAL BLACK WRITERS CONFERENCE
GATHERING AT THE WATERS: HEALING, LEGACY, AND ACTIVISM IN BLACK LITERATURE
Thursday, March 26 – Sunday, March 29, 2020

No longer accepting applications.

Vendor Information

The Center for Black Literature invites vendors to exhibit/sell their work at the Medgar Evers College Campus on:

Thursday, March 26, 2020 through Saturday, March 28, 2020

The deadline to submit applications is:

January 24, 2020

Potential Vendors will be notified between FEB. 10 -20, 2020. NOT BEFORE.

Conference and Vendor Pavilion Location:

Academic Building 1 (AB1)
Medgar Evers College, CUNY
1638 Bedford Avenue
Crown Heights, Brooklyn, NY 11225
(At Crown St.)

Vendor location: First Floor Corridor

Item 1 Table Rate 2 Table Rate
Application Fees (this rate also applies to Self Published authors for table- share) $10 N/A
Nonprofit Orgs. Registration $100 N/A
Vendor Registration $200 N/A
Self-Published Authors $75 N/A


How Do I Become a Vendor?
*This is a rate for authors willing to share a table with 1 to 2 other authors at the rate of $75 for the 3 days. (Maximum 3 authors to a table.)

Step 1 – Apply- Application and Fees can be accepted on this page (below) or online at: https://nbwc2020vendorapp.eventbrite.com

Here is the Application: Download PDF –Vendor_Step 1_Application_NBWC 2020.

PLEASE READ:

Whether submitting your application online or via mail, please forward review copy of book/s written by exhibiting author/ publisher. Include a brochure, a catalog, or a listing if multiple titles that will be on display (pictures of covers should be included) and/ or a description of goods to be sold. Payment Via Mail: Only certified check(s) or money order(s) will be accepted. NO PERSONAL CHECKS!

Checks and M.O.’s are to be made out to: Research Foundation of the City of New York or RFCUNY with note that reads: “NBWC Vending.”

Please follow the directions detailed in the form. Your application will be reviewed by the NBWC Committee. If you or your company are selected you will be issued official notification by our Vendor Coordinator.

YOU ARE NOT CONFIRMED AS A VENDOR UNTIL YOU HAVE RECEIVED NOTICE.

You will not be notified if you are not selected.

Mailing information:

US Postal Service:
The Center for Black Literature
Medgar Evers College, CUNY
1650 Bedford Avenue
Brooklyn, NY11225

Courier Service (and hand) Deliveries:
The Center for Black Literature
School of Professional & Community Development
Medgar Evers College, CUNY
1534 Bedford Avenue, 2nd FL
Brooklyn, NY 11225

Step 2 – A Registration Form will be sent to you upon your selection (or made available electronically). Please complete in a timely manner. PAYMENT MUST BE RECEIVED TO HOLD YOUR TABLE. IF THE PAYMENT IS NOT RECEIVED BY March 1, 2020, your selection will be VOID and a waitlisted vendor will be selected. If you are registering as a waitlisted vendor, you will be given a specific date BEFORE the conference to remit payment.

Step 3 – Upon your completion of the Registration Form you will receive a confirmation letter from our Vendor Coordinator (Step 3). 

 
Please note: The Center for Black Literature reserves the right to reject any vendor exhibits, materials or items deemed inappropriate.  In this case you will receive a full refund of your vendor registration.  Materials that are welcome at the National Black Writers Conference include journals, self-published books, literacy related materials, crafts, art, jewelry, etc.

How Can I Promote My Product at the Conference?

Vendors are encouraged to place an advertisement in the 14th National Black Writers Conference Souvenir Program Journal or consider being a sponsor of the Conference. You can learn more about this on our Sponsorship page.

If you have “giveaways” (i.e. discount passes, gift cards) that you would like to make available to participants please contact the Center for Black Literature at 718-804-8883. To send samples of these items please see the addresses above. [The Conference generally has 1,500 – 2,000 participants over 3 – 4 days.  As the 2020 conference theme is very niche, we anticipate 500- 1000 attendees over 3-4 days.] 

 

How Are Vendors Selected?

For Authors / Book sellers – content in addition to presentation are considered in the selection process. Individual/ Independent authors and small publishing houses with multiple titles are encouraged to apply; however, please note that it is very challenging to be successful at vending in this space if you are a new writer, one who may not be considered “mainstream”, and are not participating on a panel. (Panelists are selected by invitation only.)

Artists/ Business/ Non-profit Organizations/ Other – we accept a wide range of vendors. Selected vendors will be based on the application pool. The Committee will select a balance of jewelry, clothing, books, and other vendors.

 
Basic Information for Selected Vendors

  • Our diverse audience of writers, college students and community members who attend the conference will shop with you for three (3) days.
    • Vendors will begin setting up between 8:00 a.m. in order to be ready by 10:00 a.m. for the National Black Writers Conference. See the program for start and end times for each day at https://centerforblackliterature.com/15th-nbwc-program-schedule-march-2020/
    • The Center will provide a table and two (2) chairs for each vendor. Vendors must cover their table. And we ask that you do not bring tables.* 
    • The Center will not supply easels, dollies, or tablecloth.
    • Vendors must break down their table space and clear their area 30 minutes after est. closing on Thursday at 9:00 p.m., Friday at 9:00 p.m., Saturday at 9:00 p.m. Please begin dismantling and cleaning your area in time to comply with this directive.  The Center for Black Literature and Medgar Evers College, CUNY, are not responsible for any loss of property.
    • You must use a manual machine or personalize electronic device (i.e. iPhone) with this capability if you will be using credit cards for customer purchases.  The Center for Black Literature will not be providing phone lines or special electrical needs.
    • Vendors can enter the College parking lot to unload and load merchandise. Vehicle must be removed from College parking lot because must parking spaces in lot are facility or pre-paid spots for students.  Please be respectful of others.

Please contact Sharrell Williams, Vendor Coordinator, for more information or to answer any questions:

E-mail: shawilliams@mec.cuny.edu

Telephone: (718) 804-8886


Center for Black Literature

Main Line: 718-804-8883

General Email: Writers@mec.cuny.edu